Company Registration in India for Romanian Companies: Process, Cost and Timeline (2026)

Company registration in India runs on the same statutory rail whoever the parent is, but the Romania corridor carries its own FEMA reporting, treaty and banking wrinkles. Here is the process, cost and timeline that actually holds in 2026.

The Romania to India Corridor in 2026

Romanian companies looking at India in 2026 tend to arrive with the same two questions: is a wholly owned subsidiary worth the compliance weight, and how long does the paperwork actually take from Romania. The short answers are yes for any business planning to invoice, hire or hold assets in India, and 30 to 45 days when the document chain is handled properly. Romanian software houses increasingly open Indian delivery arms instead of subcontracting them.

We write this from the Indian side of the table. It is the internal checklist we use on live mandates, published because the corridor deserves a straight answer rather than a sales page.

Entity Choice for a Romanian Parent

For nearly every Romanian parent the right structure is the simplest one: keep the SRL at home exactly as it is, and set up a wholly owned Indian private limited company underneath it. Indian company law is built around this pattern, banks and regulators recognise it instantly, and the parent can hold 100 percent of the shares in most sectors under the automatic route.

A branch office can invoice but sits inside the parent's legal personality, and a liaison office cannot earn revenue at all. The wholly owned subsidiary ring fences liability, keeps funding and repatriation clean, and is the structure our foreign subsidiary setup service is built around.

Step by Step Incorporation

Incorporation itself runs on a fixed rail under Indian company law:

• Digital Signature Certificates for every proposed director, including the nominee resident director. For directors in Romania this happens through remote video verification.
• Name reservation through SPICe+ Part A, with two options submitted against the trademark and company registers.
• The SPICe+ filing itself: one integrated form covering incorporation, PAN, TAN, EPFO, ESIC and in most states GST, with the Memorandum and Articles attached and the Romanian parent shown as subscriber.
• Certificate of Incorporation from the Registrar of Companies, at which point the company exists with its own PAN, TAN and CIN.

From a clean document set, filing to certificate typically runs 30 to 45 days, and most of the elapsed time sits in document preparation on the Romania side rather than Indian processing queues.

Documents and the Legalisation Chain in Romania

Romania is a member of the Hague Apostille Convention, which keeps the document chain short: notarise the parent's corporate documents locally, then obtain the apostille from the competent authority. No Indian consular legalisation is needed once the apostille is affixed. The set usually covers the parent's certificate of incorporation, constitutional documents, the board resolution authorising the Indian subsidiary, and identity and address proof for directors and beneficial owners. Order matters: notarise first, apostille second, and date the resolution before anything that relies on it. One missing apostille page is enough for the Registrar to raise a query and stall the filing.

The Resident Director Rule

Every Indian private limited company needs at least one director who meets the residency test, which a team based entirely in Romania cannot satisfy on day one. The standard answer is a nominee resident director: provided as a service, bound by a nominee agreement that keeps their role narrow, holding no shares and taking no part in strategy. The Romanian parent keeps full control through its own directors and its 100 percent shareholding. This is not a grey area; it is how Indian law expects a foreign owned subsidiary to operate in its first years, and it is included in our standard corridor engagement.

Banking, Capital and FC-GPR

Once incorporated, the subsidiary opens its Indian current account and the parent funds it by SWIFT from Romania. The receiving bank issues a Foreign Inward Remittance Certificate, the FIRC, which is the evidence that the money is share capital rather than a loan. Against it the company files Form FC-GPR on the RBI's FIRMS portal within 30 days of allotting shares, not 30 days of the wire, a distinction that catches out more subsidiaries than any other single rule. Working hours overlap is workable: Romania runs IST minus 2.5 to 3.5 hours, which leaves a clean daily window for bank calls and verification. Our FEMA compliance desk handles the FIRC, valuation and FC-GPR sequence end to end, because a missed window here becomes a compounding case later.

Taxes on the Romania Corridor

The subsidiary pays Indian corporate tax at 25 percent, or 22 percent under the concessional regime for companies that give up specified incentives. GST applies at 18 percent on most services from the first invoice. Under the India Romania tax treaty, dividends to the parent are withheld at 10%, against a domestic rate of 20 percent plus surcharge, so the treaty paperwork, tax residency certificate, Form 10F and beneficial ownership, pays for itself on the first distribution. Intercompany charges, management fees, royalties or shared services, sit under transfer pricing rules with Form 3CEB disclosure, which is where our transfer pricing advisory work starts. The full menu of routes home, dividends, royalties, buyback and capital reduction, is covered in our guide to repatriation of profits from India.

The Compliance Calendar After Day One

After incorporation the calendar never stops: the FEMA annual return on Foreign Liabilities and Assets by 15 July, Registrar of Companies annual filings, monthly or quarterly GST, monthly TDS deposits, and statutory audit regardless of size. Miss a date and penalties compound quietly. This recurring layer is what our virtual CFO service exists to own, with a monthly close and a reporting pack the Romania head office can actually read.

The First 90 Days After Incorporation

The first quarter sets the tone. Month one is incorporation and banking: certificate, PAN, TAN, the current account, the capital wire and the FIRC. Month two is regularisation: FC-GPR filed, GST registration live where needed, payroll rails and statutory registers in place, the first vendor and employment contracts under Indian law. Month three is rhythm: the first GST cycle, the first TDS deposit, a monthly close that the parent can read, and intercompany agreements signed before the first cross border invoice, not after. Run in that order, nothing in the Indian system pushes back.

Where Romanian Parents Lose Time

Four patterns cause nearly all the delay we see on this corridor:

• Documents notarised and apostilled in the wrong order, or a resolution dated after the documents that depend on it. The chain is cheap to redo early and expensive to redo from a Registrar query.
• Treating the FC-GPR window casually. Thirty days from allotment, and the clock does not pause for internal approvals in Romania.
• Signing intercompany agreements after the money has already moved, which turns clean planning into retrospective justification under transfer pricing review.
• Assuming the compliance calendar can wait for revenue. It starts at incorporation, revenue or not, and late fees accrue per day, not per reminder.

Timeline and Fees

From clean documents, incorporation runs 30 to 45 days, and the subsidiary is typically revenue ready, able to invoice, hire and bank, within 45 days of starting. We quote a fixed fee before engagement covering incorporation, the nominee director, banking support and the initial FEMA filings. No hourly billing, no surprise invoice for a form that was always going to be needed.

Why Romanian Companies Pick Krystal7

Romanian companies working with us get the same desk that runs every corridor we serve: over 10 years of cross border practice, more than 10,000 startups and founders advised across India and five continents, Chartered Accountants with ICAI membership 580421, first response within 4 business hours, and fixed fees quoted before signing. The team that incorporates the company is the team that files its FEMA reports and closes its books, so nothing is lost in a handover.