# United Kingdom to India document planning checklist

Prepared by Krystal7 Consultants. Reviewed 22 Sep 2026.

This worksheet helps prepare a document review. The final filing and bank requirements depend on the investor and transaction.

Prepare the company's existence records and its ownership evidence as separate parts of the file. A Companies House certificate cannot contain shareholder or shareholding details.

| Document group | Preparation question |
|---|---|
| Certified company records | Which certificate and constitutional documents does the Indian recipient require? |
| Ownership evidence | Which shareholder records and ownership chart will support the bank's checks? |
| Board approval | Does the authorised signatory match the person signing the Indian subscription documents? |
| Legalisation | Does the FCDO require an official signature or certification by a UK notary or solicitor? |

Order records in a form suitable for legalisation. An ordinary online company search is useful for checking details, but confirm the required certified version before filing.

For example, ordering a company certificate alone does not complete the ownership file. Gather the separate shareholder records before the Indian bank reviews the parent.

Sources checked 22 Sep 2026: [Companies House certified records](https://www.gov.uk/guidance/order-certified-copies-and-certificates-from-companies-house) and [FCDO legalisation](https://www.gov.uk/get-document-legalised).

## Working record

| Item | Issuing country or authority | Signing location | Required version | Owner | Status |
|---|---|---|---|---|---|
| Investor identity or registration | | | | | |
| Constitutional documents, if applicable | | | | | |
| Investment approval and signatory authority | | | | | |
| Ownership evidence | | | | | |
| Director identity and address | | | | | |
| Indian office evidence | | | | | |
| Translation and certification | | | | | |

## Before ordering certification

1. Confirm the proposed investor and ownership structure.
2. Ask the filing professional and bank to approve the document list.
3. Resolve differences in names, dates and signing authority.
4. Confirm the accepted original, certified copy or electronic record.
5. Agree the submission and courier requirements.

[Read the United Kingdom guide](https://krystal7.com/insights/uk-company-setting-up-subsidiary-in-india).

[Discuss foreign subsidiary registration](https://krystal7.com/services/foreign-subsidiary.html).